Management & environment

Monthly HSE management system audit

Office-side audit closing the loop: legal register, risk assessments, inspections, incidents, actions and review.

87 checkpoints · Monthly · ADOSH-SF, ISO 45001, Dubai Municipality · Updated 8 September 2026

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Documents

Legal and authority register current with compliance status per entryADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
HSE plan, procedures and RAMS reviewed and revision controlledISO 45001:2018
Action / comment: ______________________________________________
Risk assessments reviewed after change, incident or new activityISO 45001:2018
Action / comment: ______________________________________________
Subcontractor prequalification and HSE documents completeTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________

Performance

Inspection programme completed to schedule with findings recordedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Incidents, near misses and unsafe acts reported, investigated and trendedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Reportable incidents notified to the authority within the required timeFederal Decree-Law No. 33 of 2021 and Cabinet Resolution No. 1 of 2022
Action / comment: ______________________________________________
Corrective actions tracked to closure with evidence and due datesISO 45001:2018
Action / comment: ______________________________________________
Leading and lagging KPIs reported to the client and managementISO 45001:2018
Action / comment: ______________________________________________

Review

Worker consultation / HSE committee held and minutedISO 45001:2018
Action / comment: ______________________________________________
Management review covering objectives, resources and improvementISO 45001:2018
Action / comment: ______________________________________________
Lessons learned issued to all sites and toolbox talks updatedISO 45001:2018
Action / comment: ______________________________________________
Emergency, training and certification expiries forecast for the next 90 daysISO 45001:2018
Action / comment: ______________________________________________

Leadership and governance

Site HSE organisation chart current and roles/responsibilities clearly assignedISO 45001:2018
Action / comment: ______________________________________________
Senior management site walk conducted and findings recorded and actionedISO 45001:2018
Action / comment: ______________________________________________
HSE policy displayed, current and signed by senior leadershipISO 45001:2018
Action / comment: ______________________________________________
HSE resourcing (staff numbers, competency) matched to project phase and risk profileADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
HSE objectives cascaded into subcontractor contracts and KPIsISO 45001:2018
Action / comment: ______________________________________________
Board or project steering committee receives HSE performance updatesISO 45001:2018
Action / comment: ______________________________________________
HSE budget tracked against plan for the reporting periodISO 45001:2018
Action / comment: ______________________________________________
Visible felt leadership programme (safety walks, recognition) active and evidencedISO 45001:2018
Action / comment: ______________________________________________

Competency and training records

Training matrix maintained showing mandatory courses against each roleADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Trade certificates (crane operators, riggers, scaffolders) verified and in dateADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Site-specific inductions completed and recorded for all personnel before starting workADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Refresher training scheduled ahead of certificate expiry, not afterADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Toolbox talk attendance records complete with topics and signaturesISO 45001:2018
Action / comment: ______________________________________________
Competency assessment on file for supervisors approving permits to workTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
First aider and fire warden numbers meet the ratio required for site populationUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Training effectiveness reviewed through post-course assessment or observationISO 45001:2018
Action / comment: ______________________________________________

Permit to work system audit

Sample of closed permits reviewed for correct authorisation and sign-off sequenceTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Permit register reconciled against active high-risk work on siteTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Gas testing and isolation records attached to confined space permitsADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
Permit issuers and receivers confirmed as trained and authorisedTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Overlapping or conflicting permits (simultaneous operations) identified and controlledTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Permit extensions and shift handovers properly documented, not verbally agreedTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Cancelled or expired permits removed from work areas promptlyTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Permit audit findings fed back into the next induction/training cycleISO 45001:2018
Action / comment: ______________________________________________

Risk assessment and method statement quality

Sample RAMS reviewed for site-specific content rather than generic templatesADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
RAMS approval workflow followed with evidence of technical reviewADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
Hierarchy of control applied and visible in risk assessment conclusionsADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
Workforce consultation on RAMS evidenced through briefing signaturesADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
RAMS cross-referenced correctly with associated permits and inspectionsADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
Dynamic risk assessment process available for unplanned or changed conditionsADOSH-SF CoP 1.0 – Hazard Identification, Risk Assessment and Control
Action / comment: ______________________________________________
High-risk activity register maintained and reviewed monthlyADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Interface risks between adjacent contractors identified and jointly managedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Inspection and monitoring programme

Statutory inspection register (lifting equipment, pressure vessels, scaffolds) up to dateADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Third-party inspection certificates verified as valid and traceable to equipment on siteADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Inspection frequency matches the risk level of the equipment or activityADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Findings from inspections tracked through to verified close-out, not just recordedISO 45001:2018
Action / comment: ______________________________________________
Environmental monitoring data reviewed for trends month-on-monthEAD Technical Guidance – Construction Environmental Management Plan (CEMP)
Action / comment: ______________________________________________
Occupational health monitoring (noise, hand-arm vibration, respirable dust) reviewedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Inspection checklist quality sampled to confirm meaningful, non-generic responsesISO 45001:2018
Action / comment: ______________________________________________
Audit trail available linking inspection findings to corrective action recordsISO 45001:2018
Action / comment: ______________________________________________

Incident investigation and learning

Investigation reports demonstrate root cause analysis, not just immediate causeISO 45001:2018
Action / comment: ______________________________________________
Investigation timeliness meets the internal target from event to report issueISO 45001:2018
Action / comment: ______________________________________________
Corrective actions from investigations are SMART and tracked to verified closureISO 45001:2018
Action / comment: ______________________________________________
Lessons learned shared across all project sites, not confined to the originating siteISO 45001:2018
Action / comment: ______________________________________________
Statutory notification records retained for reportable incidentsFederal Decree-Law No. 33 of 2021 and Cabinet Resolution No. 1 of 2022
Action / comment: ______________________________________________
Near-miss reporting rate reviewed as a leading indicator, not just lagging incidentsISO 45001:2018
Action / comment: ______________________________________________
Repeat incident types identified and addressed with systemic, not local, fixesISO 45001:2018
Action / comment: ______________________________________________
Insurance and legal notifications, where applicable, completed and filedFederal Decree-Law No. 33 of 2021 and Cabinet Resolution No. 1 of 2022
Action / comment: ______________________________________________

Emergency preparedness audit

Emergency response plan current and matches the present site configurationUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Emergency drill conducted within the last quarter with a debrief report on fileUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Fire safety systems (alarms, extinguishers, hydrants) inspection records currentUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Emergency contact list posted and verified as accurate at each notice boardUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Muster point capacity and roll-call process tested and adequate for site populationUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Mutual aid arrangements with neighbouring sites or civil defence confirmedUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Business continuity/crisis management plan reviewed for major incident scenariosISO 45001:2018
Action / comment: ______________________________________________
Emergency equipment (spill kits, rescue kits) stock levels verified against planADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Management review and continual improvement

Previous month's audit actions verified as closed with evidence, not just marked completeISO 45001:2018
Action / comment: ______________________________________________
Internal audit programme coverage checked against the annual audit scheduleISO 45001:2018
Action / comment: ______________________________________________
External/client audit findings tracked in the same corrective action systemISO 45001:2018
Action / comment: ______________________________________________
HSE performance benchmarked against industry or portfolio-wide data where availableISO 45001:2018
Action / comment: ______________________________________________
Resourcing gaps identified during the audit escalated to project managementISO 45001:2018
Action / comment: ______________________________________________
Continual improvement initiatives (behavioural safety, campaigns) evaluated for effectivenessISO 45001:2018
Action / comment: ______________________________________________
Document control confirms the latest revision of all HSE documents is in use on siteISO 45001:2018
Action / comment: ______________________________________________
Next month's audit scope adjusted based on this month's findings and site risk changesISO 45001:2018
Action / comment: ______________________________________________

Aligned with the publications named above — not certified by any authority. Always check the current version of the authority publication for your Emirate and free zone.

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