High-risk activities

Permit to work audit

Audit of the permit system itself: issue, display, cross-checks, suspension, handback and register accuracy.

97 checkpoints · Weekly · ADOSH-SF, Trakhees · Updated 8 September 2026

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Issue

Permit types cover height, hot work, excavation, confined space, energised electrical and liftingTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Issuer and receiver authorised, trained and recordedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Scope, location, duration and precautions written specifically, not genericallyADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Supporting risk assessment and method statement attachedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

On site

Permit displayed at the work front and matches what is actually happeningADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Simultaneous operations conflicts identified and de-conflictedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit suspended for break periods, weather or the midday breakMOHRE Ministerial Decree on the midday break (annual decision): 15 Jun – 15 Sep, 12:30–15:00
Action / comment: ______________________________________________
Isolation certificates and gas test records attached where requiredTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________

Close out

Area cleaned and made safe before handbackADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit cancelled and signed by both partiesADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit register reconciled daily against open permitsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

System governance

Permit to work procedure formally approved and version-controlledADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Roles of issuer, receiver, area authority and PTW coordinator clearly definedTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Annual review of the PTW procedure completed and documentedISO 45001:2018
Action / comment: ______________________________________________
Competency matrix maintained showing who is authorised to issue each permit typeTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
PTW coordinator has authority to stop work where conditions are breachedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Electronic or paper permit numbering system prevents duplicate or reused numbersTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Escalation route defined for disputes between issuer and receiverADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Interface procedure exists for permits spanning multiple contractorsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Pre-issue verification

Site inspection carried out by the issuer before signing, not from an office deskTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Isolation points physically verified and proved dead where applicableTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Atmospheric testing results attached and within the last acceptable time windowTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Emergency arrangements specific to the task confirmed before issueADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit cross-references any linked or preceding permits (e.g. isolation certificate numbers)Trakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Weather-dependent permits (e.g. lifting, height) checked against the current forecastADOSH-SF CoP – Safety in Work at Height
Action / comment: ______________________________________________
Fire watch or hot work precautions confirmed in place before hot work permits are issuedUAE Fire and Life Safety Code of Practice (2018) – hot work and temporary operations
Action / comment: ______________________________________________

Simultaneous operations control

SIMOPS register cross-checks all live permits in the same or adjacent areaADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Vertical conflicts (work above/below) identified between different permitsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Shared access routes and lifting zones checked for permit clashesDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________
Permits automatically flagged when a new one is raised in a live exclusion zoneTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Daily coordination meeting reviews all open high-risk permitsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Conflicting permits resolved before both are allowed to proceed concurrentlyTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________

Field verification and monitoring

Random field audits confirm the permit holder is the person actually doing the workADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Precautions listed on the permit are physically present and functioning at the work frontADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit copy at the work front is the current revision, not a superseded versionTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Time-limited permits checked for compliance with their stated validity windowTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Gas testing or monitoring frequency during the shift matches the permit requirementTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Non-conformances during audit logged and tracked to closure with a named ownerISO 45001:2018
Action / comment: ______________________________________________
Auditor competence and independence from the work being audited confirmedISO 45001:2018
Action / comment: ______________________________________________

Amendment and extension control

Scope changes trigger a new risk assessment and re-issue, not a verbal amendmentADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Extensions re-verify site conditions rather than automatically rolling overTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Shift handover between issuers includes a joint walk-down of live permitsTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Permit amendments are signed and dated by an authorised person, not altered informallyADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Handover log records outstanding actions from the previous shift's permitsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Suspension and emergency response

Clear criteria defined for automatic suspension (alarm, weather, midday break, incident)ADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
All affected permits are physically retrieved or flagged during a site-wide suspensionTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Re-validation process required before resuming work after a suspensionTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Emergency permit cancellation procedure tested during a drillUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Fire alarm or evacuation triggers immediate cessation of all hot work permitsUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________
Muster point roll-call cross-checked against the permit register to confirm all permit holders are accounted forUAE Fire and Life Safety Code of Practice (2018), Chapter 12 – Construction & Demolition
Action / comment: ______________________________________________

Records and audit trail

Closed permits archived and retrievable for the period required by the client contractADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Permit register shows a complete audit trail from issue to closure with no gaps in numberingTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Monthly statistics on permit types, durations and non-conformances reported to managementISO 45001:2018
Action / comment: ______________________________________________
Photographic evidence attached to high-risk permits where practicableADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Digital PTW system access controlled by role-based permissionsADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Lost or damaged paper permits have a documented replacement procedureTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________

Training and competence assurance

Refresher training for permit issuers scheduled and trackedADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
New issuers shadow an experienced issuer before independent authorisationADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Toolbox talks confirm workers understand the specific permit conditions for their taskMOHRE Ministerial Resolution No. 45 of 2022 (occupational safety, health and labour accommodation)
Action / comment: ______________________________________________
Language barriers addressed with translated permits or bilingual briefingsMOHRE Ministerial Resolution No. 45 of 2022 (occupational safety, health and labour accommodation)
Action / comment: ______________________________________________
Competence records for isolators and gas testers verified independently of the PTW fileTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Management review of PTW performance conducted at defined intervalsISO 45001:2018
Action / comment: ______________________________________________

Confined space permit sampling

Sample of closed confined space permits checked to confirm gas test readings were actually logged, not left blankTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Auditor confirms rescue equipment listed on the permit was verified present at the entry point during the shiftTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Attendant sign-in/out times on the permit cross-checked against the site access turnstile or gate logTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________

Demolition and temporary works permit sampling

Permit to strike sampled against the concrete cube test results referenced on itDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________
Demolition permits checked for a linked, current asbestos or hazardous materials survey referenceDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________
Permit to load temporary works cross-checked against the temporary works register status for that structureDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________

Digital system integrity

Timestamped audit trail of edits to electronic permits reviewed for unauthorised changesTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
System backup and recovery process tested so permit records are not lost in an outageISO 45001:2018
Action / comment: ______________________________________________
Offline paper fallback procedure available and understood in case the digital PTW system failsTrakhees Technical Guideline – Permit to Work
Action / comment: ______________________________________________
Access logs reviewed to confirm only authorised roles have used the issuer functionADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

External and third-party permits

Utility authority permits (DEWA, Etisalat, du) cross-checked against the internal PTW register before excavation startsTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Road authority permits for public interface works reconciled with the site's own traffic permitsDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________
Landlord or master developer permit conditions incorporated into the site's own permit wordingTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________

Working at height permit sampling

MEWP and scaffold permits sampled against the current inspection tag number on the equipment usedADOSH-SF CoP – Safety in Work at Height
Action / comment: ______________________________________________
Weather stand-down criteria on height permits checked against the actual wind reading logged that dayADOSH-SF CoP – Safety in Work at Height
Action / comment: ______________________________________________
Rescue plan referenced on the height permit matches the equipment actually available at the work frontADOSH-SF CoP – Safety in Work at Height
Action / comment: ______________________________________________

Lifting and excavation permit sampling

Lifting permits cross-checked against the crane's current thorough examination certificateDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________
Excavation permits sampled against a current cable avoidance scan reference before groundworks beganTrakhees EHS Regulations and Technical Guidelines
Action / comment: ______________________________________________
Trench support method on the excavation permit matches what is physically installed on siteDubai Municipality Code of Construction Safety Practice (CoCSP)
Action / comment: ______________________________________________

Trend analysis and management assurance

Repeat non-conformances by the same issuer identified and addressed through targeted retrainingISO 45001:2018
Action / comment: ______________________________________________
Senior management periodically joins a live PTW field audit to verify system effectiveness first-handISO 45001:2018
Action / comment: ______________________________________________
Audit findings presented at the project HSE committee with agreed close-out datesADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Contractual and insurance assurance

Subcontractor PTW compliance checked against the contractual HSE requirements before payment certificationADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________
Insurance or warranty conditions relating to hot work permits verified as being met in practiceUAE Fire and Life Safety Code of Practice (2018) – hot work and temporary operations
Action / comment: ______________________________________________
Client-mandated permit formats used where the contract specifies a particular systemADOSH-SF (formerly OSHAD-SF) System Framework – Elements 1–9
Action / comment: ______________________________________________

Aligned with the publications named above — not certified by any authority. Always check the current version of the authority publication for your Emirate and free zone.

All printable checklists Working at height and edge protection Scaffolding and temporary access Excavation, shoring and utility strike prevention